Two people using computer in office space

Five Ways to Keep Your Workplace Safe Online

Regardless of size or business type, companies must institute these basic practices to make sure their organizations are well protected from cybercriminals.

  • By Susan Alexandra
  • Jul 05, 2019

Cybersecurity was not a well-known topic even a decade ago, but today it is of crucial importance. With the growing number of communication and networking demands, the need for online security is also surging. The trend of hiring a mix of off-site and virtual employees along with office-based employees is making businesses more vulnerable.

The continuous increase in security concerns makes it essential to take proper online security measures for each workplace, be it office-based, based on remote employees or a hybrid system.

Create a Sense of Responsibility

Each and every member of the business, whether they are managers or employees, must be well aware of their responsibilities. These responsibilities include maintaining the workplace decorum and ensuring the safety and privacy of the company's data. Business details and documents are not something that should be taken for granted and must be handled with care.

It is the ethical liability of the employees not to share business data or passwords with any unauthorized person either intentionally or unintentionally. Employees and staff should also stay vigilant regarding any suspicious activity in the system and inform IT staff or another administrator immediately. Creating this sense of responsibility among employees and staff is important for keeping your workplace safe.

Invest in Security Tools

Using security tools will take the security of your workplace to the next level. It is often easier to control the authorized access to the system, but controlling the security of data when it is being shared with outside parties and being sent back into the system is a challenging task.

Cybercriminals and spies often attack the data when it is traveling from one place to another and use different tools to get access to it. VPN provides an encrypted tunnel for all your online data and eliminates all the chances of outsiders snooping on the data. It uses military-grade encryption and encodes each file in a way that it becomes impossible to decode at any level. Investing in a reliable VPN for your workplace will maximize your workplace online safety.

Make it your habit to keep your system up to date with the updated version of antivirus software. It is also recommended to use an updated version of your chosen web browser and set it to auto update. You should also remove browser redirect virus from your system in the case that it has been infected.

Enhance Device Security

It is also essential to ensure foolproof security for each device connected with the system. Employees can use pin or matrix passcode to make their phones and tablets as secure as possible. Fingerprint scans or difficult-to-decode passwords should also be encouraged.

Restrict all of your employees, whether they are office-based or remote, to use only secure devices to connect with the system and avoid using any personal device for this purpose. The security risk increases to a greater extent when employees and staff use their smartphones and other personal devices to access company data as most of these devices are not well guarded and are sometimes accessed by multiple users.

Restrict Unauthorized Entry to the System

For ensuring the complete safety and security of your workplace, it is essential to keep a strict eye on each person who is accessing the company's data. Assign a separate identity for all staff and employees along with a unique password for connecting with the system. This way, you can restrict who can access the data and to what extent. For more sensitive and high-risk data, it is advised to use multiple stage authentication to make sure it is only accessed by authorized personnel. You can combine a password with fingerprint authentication or use a pin code and face recognition for added layers of security.

Arrange Training Sessions

Educating staff members about cybersecurity issues and ways of dealing with threats is essential for your workplace security. For this purpose, it is recommended to arrange regular training sessions regarding the issue. This will help new members to learn the latest techniques and also refresh the information for older employees.

The training sessions should be focused on the security measures that each member must practice while connecting with the system. It must also educate them about the tricks and techniques used by cybercriminals and how to make them less effective. Training and awareness are necessary for both on-site and remote employees.

These are the basic steps for enhancing workplace security that must be practiced by each organization regardless of its size and business type. Business data is sacred and it must be well-guarded.

Featured

  • New Report Reveals Top Trends Transforming Access Controller Technology

    Mercury Security, a provider in access control hardware and open platform solutions, has published its Trends in Access Controllers Report, based on a survey of over 450 security professionals across North America and Europe. The findings highlight the controller’s vital role in a physical access control system (PACS), where the device not only enforces access policies but also connects with readers to verify user credentials—ranging from ID badges to biometrics and mobile identities. With 72% of respondents identifying the controller as a critical or important factor in PACS design, the report underscores how the choice of controller platform has become a strategic decision for today’s security leaders. Read Now

  • Overwhelming Majority of CISOs Anticipate Surge in Cyber Attacks Over the Next Three Years

    An overwhelming 98% of chief information security officers (CISOs) expect a surge in cyber attacks over the next three years as organizations face an increasingly complex and artificial intelligence (AI)-driven digital threat landscape. This is according to new research conducted among 300 CISOs, chief information officers (CIOs), and senior IT professionals by CSC1, the leading provider of enterprise-class domain and domain name system (DNS) security. Read Now

  • ASIS International Introduces New ANSI-Approved Investigations Standard

    • Guard Services

  • Cloud Security Alliance Brings AI-Assisted Auditing to Cloud Computing

    The Cloud Security Alliance (CSA), the world’s leading organization dedicated to defining standards, certifications, and best practices to help ensure a secure cloud computing environment, today introduced an innovative addition to its suite of Security, Trust, Assurance and Risk (STAR) Registry assessments with the launch of Valid-AI-ted, an AI-powered, automated validation system. The new tool provides an automated quality check of assurance information of STAR Level 1 self-assessments using state-of-the-art LLM technology. Read Now

  • Report: Nearly 1 in 5 Healthcare Leaders Say Cyberattacks Have Impacted Patient Care

    Omega Systems, a provider of managed IT and security services, today released new research that reveals the growing impact of cybersecurity challenges on leading healthcare organizations and patient safety. According to the 2025 Healthcare IT Landscape Report, 19% of healthcare leaders say a cyberattack has already disrupted patient care, and more than half (52%) believe a fatal cyber-related incident is inevitable within the next five years. Read Now

Most   Popular

New Products

  • HD2055 Modular Barricade

    Delta Scientific’s electric HD2055 modular shallow foundation barricade is tested to ASTM M50/P1 with negative penetration from the vehicle upon impact. With a shallow foundation of only 24 inches, the HD2055 can be installed without worrying about buried power lines and other below grade obstructions. The modular make-up of the barrier also allows you to cover wider roadways by adding additional modules to the system. The HD2055 boasts an Emergency Fast Operation of 1.5 seconds giving the guard ample time to deploy under a high threat situation.

  • Unified VMS

    AxxonSoft introduces version 2.0 of the Axxon One VMS. The new release features integrations with various physical security systems, making Axxon One a unified VMS. Other enhancements include new AI video analytics and intelligent search functions, hardened cybersecurity, usability and performance improvements, and expanded cloud capabilities

  • Connect ONE’s powerful cloud-hosted management platform provides the means to tailor lockdowns and emergency mass notifications throughout a facility – while simultaneously alerting occupants to hazards or next steps, like evacuation.

    Connect ONE®

    Connect ONE’s powerful cloud-hosted management platform provides the means to tailor lockdowns and emergency mass notifications throughout a facility – while simultaneously alerting occupants to hazards or next steps, like evacuation.