'Tis the Season to Shred Your Confidential Files

  • Dec 09, 2011

In the rush of the holiday season it can be easy to put aside important day-to-day tasks like information management and security. But keeping records organized and properly disposing of documents is key to protecting your valuable information. Experts at Stevens & Stevens Business Records Management, Inc. say the best solution is to properly shred the confidential information.

"No matter what your business, chances are you have files that, at some point, must be disposed of and in today's society, shredding is a necessity," said Marshall Stevens, co-owner of Stevens & Stevens Business Records Management, Inc., a Florida-based full-service records management center specializing in secure records destruction. "Businesses go through mounds of paper on a daily basis and a records management plan that incorporates shredding can ensure an outcome that's secure for your business."

Stevens says there are a number of benefits to shredding old files:
 •Compliance with state and federal laws – Shredding helps businesses comply with numerous records management laws, among them are the Health Insurance Portability and Accountability Act (HIPAA) and the Fair and Accurate Credit Transaction Act (FACTA). These laws require that certain paper waste such as medical records, salary details or personal address details, must legally be disposed of. Such records must be kept up to date and must also be shredded at the proper time.
•Protection from business identity theft – Business identity theft is becoming more and more common. If confidential information isn't shredded and properly destroyed, the results can be devastating for a business.
•Protection for the environment – Paper products pack our landfills, pollute our air and use countless trees and gallons of water. The more we can reuse our paper waste, the better off our environment will be.

Having a shredding schedule is a simple way to stay organized with your paper records, plus you'll be reassured it's being disposed of in a secure manner.

SOURCE Stevens & Stevens Business Records Management, Inc.

Featured

  • Integration Imagination: The Future of Connected Operations

    Security teams that collaborate cross-functionally and apply imagination and creativity to envision and design their ideal integrated ecosystem will have the biggest upside to corporate security and operational benefits. Read Now

  • Smarter Access Starts with Flexibility

    Today’s workplaces are undergoing a rapid evolution, driven by hybrid work models, emerging smart technologies, and flexible work schedules. To keep pace with growing workplace demands, buildings are becoming more dynamic – capable of adapting to how people move, work, and interact in real-time. Read Now

  • Trends Keeping an Eye on Business Decisions

    Today, AI continues to transform the way data is used to make important business decisions. AI and the cloud together are redefining how video surveillance systems are being used to simulate human intelligence by combining data analysis, prediction, and process automation with minimal human intervention. Many organizations are upgrading their surveillance systems to reap the benefits of technologies like AI and cloud applications. Read Now

  • The Future is Happening Outside the Cloud

    For years, the cloud has captivated the physical security industry. And for good reason. Remote access, elastic scalability and simplified maintenance reshaped how we think about deploying and managing systems. But as the number of cameras grows and resolutions push from HD to 4K and beyond, the cloud’s limits are becoming unavoidable. Bandwidth bottlenecks. Latency lags. Rising storage costs. These are not abstract concerns. Read Now

  • Right-Wing Activist Charlie Kirk Dies After Utah Valley University Shooting

    Charlie Kirk, a popular conservative activist and founder of Turning Point USA, died Wednesday after being shot during an on-campus event at Utah Valley University in Orem, Utah Read Now

Most   Popular

New Products

  • Automatic Systems V07

    Automatic Systems V07

    Automatic Systems, an industry-leading manufacturer of pedestrian and vehicle secure entrance control access systems, is pleased to announce the release of its groundbreaking V07 software. The V07 software update is designed specifically to address cybersecurity concerns and will ensure the integrity and confidentiality of Automatic Systems applications. With the new V07 software, updates will be delivered by means of an encrypted file.

  • Connect ONE’s powerful cloud-hosted management platform provides the means to tailor lockdowns and emergency mass notifications throughout a facility – while simultaneously alerting occupants to hazards or next steps, like evacuation.

    Connect ONE®

    Connect ONE’s powerful cloud-hosted management platform provides the means to tailor lockdowns and emergency mass notifications throughout a facility – while simultaneously alerting occupants to hazards or next steps, like evacuation.

  • AC Nio

    AC Nio

    Aiphone, a leading international manufacturer of intercom, access control, and emergency communication products, has introduced the AC Nio, its access control management software, an important addition to its new line of access control solutions.