All On Board

Least privileged access delivers most secure onboarding

Traditionally, security directors deployed physical access control systems to secure doors and IT managers controlled their networks. Physical security and IT security were managed independently and operated in silos. Today, this model is no longer successful.

The security landscape has evolved and new threats have emerged. Security teams need to do more with their systems. Security directors must transition from controlling access to doors and buildings to managing the identities that walk through those doors. Using a policy based identity management platform, organizations can manage access via the different categories of identities (people) that enter a building. Identity access management ties systems together to manage the different identities (employees, contractors, vendors, visitors), rather than manage systems.

The larger the organization, the more policies and procedures it has in place. A large employee population generates a complex identity environment to manage. Employees change jobs, move from part to full time, contractor to employee or from one department to another, creating a complicated and ever changing environment for managing access.

Physical security is difficult to manage. Most companies use cumbersome manual processes that involve numerous emails and phone calls to onboard a new employee. Approvals are needed from multiple departments before granting the appropriate access, which can add days to the process. The process is inefficient, wastes money and increases risk.

New employees, contractors and vendors need access to buildings, floors or doors, and for access to be removed when they no longer need it. Access is often not removed for terminated employees until manually caught or even worse, when there is a security breach. Large organizations often cannot keep up with manual access requests and audits due to lack of resources and poor processes. If a company cannot keep up, they fall out of compliance and risk heavy fines or sanctions against their business.

How should organizations best manage identities?

Limited Access Approach

The limited access approach grants front door and office floor access. A new employee must separately request access to all other areas he or she needs, even the access required to perform their new job. A secure option, but it requires approvals and processes immediately after the employee is hired. This option may hinder the employee because they do not have access to all areas required to do their job.

Full Access Approach

The full access approach requires that every person hired receives access to many areas throughout a company, either during normal working hours or around the clock. This approach may be effective for small businesses, such as a law firm where very few rooms need additional security, but this is the least secure option for most companies. A new customer service representative should not need access to the server room. Large organizations with facilities around the world do not need to grant a new warehouse employee in Florida access to the company’s headquarter operations in Seattle.

Least Privileged Access

The least privileged access (LPA) approach provides role-based permissions to new employees to obtain access to the front door and all areas needed to perform their job. Once the employee starts, they must request access to additional areas needed to perform their job. Access is then granted for a predetermined amount of time and automatically deactivates access when the time limit expires. LPA provides an electronic log of all requests and an audit trail to prove compliance.

LPA is the most secure and easily managed onboarding process. LPA works well in heavily regulated industries, and is sometimes required. Organizations can match up timeframes with regulations to meet compliance. For example, background checks may last one year.

Organizations can time access card expirations to match background check expiration to help a company remain in compliance. NERC CIP regulated industries require special training to obtain access. If an employee doesn’t have the training, they fall out of compliance. By syncing up LPA with NERC training, compliance is maintained and the company will not have to pay expensive fines.

Organizations can assign access levels per role within the company. A vice president of IT will have different access levels than a book keeper. Establishing roles in advance will create a more efficient and safe environment. Companies will save time and money, and eliminate loopholes in access.

Once set up, managing LPA is effortless. The data parameters entered into the identity management system determines who should have access and for how long. Organizations audit the parameters set up in the system to make sure they continue to meet company requirements, but that is determined by each organization. Essentially, once it is set up, it runs itself.

LPA is recommended as a best practice. It provides the most secure onboarding process, reduces risk, helps companies maintain compliance and save money.

This article originally appeared in the April 2018 issue of Security Today.

Featured

  • Security Today Announces The Govies Government Security Award Winners for 2025

    Security Today is pleased to announce the 2025 winners in The Govies Government Security Awards. The awards honor outstanding government security products in a variety of categories. Read Now

  • Survey: 60 Percent of Organizations Using AI in IT Infrastructure

    Netwrix, a cybersecurity provider focused on data and identity threats, today announced the release of its annual global 2025 Cybersecurity Trends Report based on a global survey of 2,150 IT and security professionals from 121 countries. It reveals that 60% of organizations are already using artificial intelligence (AI) in their IT infrastructure and 30% are considering implementing AI. Read Now

  • New Research Reveals Global Video Surveillance Industry Perspectives on AI

    Axis Communications, the global industry leader in video surveillance, has released its latest research report, ‘The State of AI in Video Surveillance,’ which explores global industry perspectives on the use of AI in the security industry and beyond. The report reveals current attitudes on AI technologies thanks to in-depth interviews with AI experts from Axis’ global network and a comprehensive survey of more than 5,800 respondents, including distributors, channel partners, and end customers across 68 countries. The resulting insights cover AI integration and the opportunities and challenges that exist with regard to security, safety, business intelligence, and operational efficiency. Read Now

  • SIA Urges Tariff Relief for Security Industry Products

    Today, the Security Industry Association has sent a letter to U.S. Trade Representative Jamieson Greer and U.S. Secretary of Commerce Howard Lutnick requesting relief from tariffs for security industry products and asking that the Trump administration formulate a process that allows companies to apply for product-specific exemptions. The security industry is an important segment of the U.S. economy, contributing over $430 billion in total economic impact and supporting over 2.1 million jobs. Read Now

  • Report Shows Cybercriminals Continue Pivot to Stealthier Tactics

    IBM recently released the 2025 X-Force Threat Intelligence Index highlighting that cybercriminals continued to pivot to stealthier tactics, with lower-profile credential theft spiking, while ransomware attacks on enterprises declined. IBM X-Force observed an 84% increase in emails delivering infostealers in 2024 compared to the prior year, a method threat actors relied heavily on to scale identity attacks. Read Now

New Products

  • Connect ONE’s powerful cloud-hosted management platform provides the means to tailor lockdowns and emergency mass notifications throughout a facility – while simultaneously alerting occupants to hazards or next steps, like evacuation.

    Connect ONE®

    Connect ONE’s powerful cloud-hosted management platform provides the means to tailor lockdowns and emergency mass notifications throughout a facility – while simultaneously alerting occupants to hazards or next steps, like evacuation.

  • AC Nio

    AC Nio

    Aiphone, a leading international manufacturer of intercom, access control, and emergency communication products, has introduced the AC Nio, its access control management software, an important addition to its new line of access control solutions.

  • Hanwha QNO-7012R

    Hanwha QNO-7012R

    The Q Series cameras are equipped with an Open Platform chipset for easy and seamless integration with third-party systems and solutions, and analog video output (CVBS) support for easy camera positioning during installation. A suite of on-board intelligent video analytics covers tampering, directional/virtual line detection, defocus detection, enter/exit, and motion detection.